Book Exhibitor's Registration Form
NAHE Conference
San Francisco - Holiday Inn Golden Gateway
February 28 to March 3, 2007
>Joinpers
Book Exhibit Form Exhibit Dates: 28 February - 3 March 2007
Please type or print the following information exactly as it should appear in the exhibit booklet.
Name of publisher_________________________________________________________
Address _________________________________________________________________
City/State/Zip/Country ____________________________________________________
Indicate the individual to whom we should direct all correspondence regarding your exhibit:
Name___________________________________________________________________
Phone___________________________________________________________________
Fax_____________________________________________________________________
E-mail___________________________________________________________________
Provide a short description of your specializations and areas of publication as you would like it to be written in the exhibit booklet provided to all conference participants:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Exhibit Fee: $250 for first booth; $200 for second booth; $150 for third and any additional booth(s).
Payment: The exhibit fee must be received with this form at the NAHE office by Monday January 8, 2007 if you want to be listed in the exhibit booklet. Otherwise, the final deadline for payment on booth space is February 1, 2007.
Please make company checks payable to: National Association for Humanities Education and send to Therese Tomaszek.
Number of booths reserved:____________
Total booth(s) cost: $____________
Co-Sponsor with NAHE to support refreshments in the exhibit area. (Optional)*
$____________
TOTAL: $____________
Authorized Signature______________________________________________________
Date____________________________________________________________________
Name (please print)_______________________________________________________
Title____________________________________________________________________
Return this form by 8 January 2007 to: Therese (Terri) Tomaszek, Ph.D. Book Exhibits Chair NAHE, Davenport University, 6191 Kraft Ave. SE Grand Rapids, MI 49512 FAX: 616.554.5225 Toll-free 1.866.925.3884 , ext. 4719 Direct Line:616.554.4719 Terri.Tomaszek@davenport.edu
*Publishers who Co-Sponsor providing refreshments will also be featured in the main program in addition to being listed in the Exhibits Booklet (discretionary amount).
BOOK EXHIBIT DISPLAY AREA
Publishers will be able to set up their booths in the Lower Lobby Foyer. --Table dimensions are 6' x 30"-- Breaks and refreshments will also be served in this area. The conference meeting rooms are shaded.
LOCATION: NAHE reserves the right to determine final placement of the exhibitor.
TRANSPORTATION/SETUP: All transportation costs, and any other costs related to exhibit setup are to be paid by the Exhibitor. All materials must be sent to the following address so that they arrive between February 27 and February 28, 2007. Holiday Inn Golden Gateway, 1500 Van Ness Avenue, San Francisco, CA 94109 415.441.4000, 415.441.8346 fax If the publisher will not be sending a book representative to set up the exhibit then NAHE will set up the exhibit for a service charge of $100.00. NAHE will also take down the exhibit, pack the boxes and send them back to the publisher if the publisher encloses shipping labels and shipping costs. There will be an additional $100.00 service charge for this service.
** SHIPMENTS DIRECT TO SHOW SITE: Notify the Holiday Inn Golden Gateway at least one week in advance of shipment of packages. All packages sent to Hotel must include the name of Group, date of program and number of items. Shipments should arrive no earlier than three (3) days prior to event. Hotel has no liability for the delivery, security or condition of the packages. Shipments received before that date may be subject to a $5.00 per day/per package storage charge. Upon receipt of packages, Hotel will store them in a secure room. Arrangements must be made by the exhibitor with the carrier of their choice to remove all empty crates, cases or containers from the hotel during the exhibition. Should this not occur additional handling charges would apply. A minimum charge of $5.00 will be assessed for receipt and storage of incoming and outgoing shipments. The $5.00 fee includes delivery to your meeting room. Extra charges will apply for shipping. Hotel will not accept shipments for an exhibit without prior approval from the Hotel. Holiday Inn Golden Gateway, 1500 Van Ness Avenue, San Francisco, CA 94109 415.441.4000, 415.441.8346 fax
LOSSES: NAHE will not take responsibility for damage to exhibitor's property or lost shipments either coming in or going out, nor for moving costs. Damage to inadequately packed property is exhibitor's own responsibility. If exhibit fails to arrive, exhibitor is nevertheless responsible for the exhibit space reserved as per this contract. NAHE cannot be held responsible for loss or damage to any exhibitor's property. Exhibitors are advised to insure against these risks.
CANCELLATION/SPACE REDUCTION: Any cancellation, space reduction requests, or requests for changes of this contract must be made in writing and forwarded to: NAHE P.O. Box 777 Pacifica, CA 94044. Cancellation or space reductions will be subject to charges according to the following schedule: Before January 8, 2007: Eligible for full refund. After February 1, 2007: 50% of booth fee is forfeited. After February 21, 2007: No refund. In the event of cancellation or reduction of contracted space, and subject to the above cancellation charges schedule, NAHE shall retain the right to resell canceled space without rebate or allowance to the exhibitor.
TERMINATION OF EXHIBITION: In the event that the premises in which the Exhibition is or is to be conducted shall become, in the sole discretion of NAHE, unfit for occupancy, or in the event the holding of the Exhibition or the performance of NAHE under the Exhibit Reservation Contract (of which these Rules and Regulations are a part) are substantially or materially interfered with by virtue of any cause or causes not reasonably within the control of NAHE, said Contract and/or the Exhibition (or any part thereof) may be terminated by NAHE. NAHE shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of NAHE. If NAHE terminates said Contract and/or the Exhibition (or any part thereof) as aforesaid, then NAHE shall not be liable to the exhibitor other than for a prorated refund of such exhibitor's space price payment determined on the basis of the number of exhibit days remaining. For purposes hereof, the phrase "cause or causes not reasonably within the control of NAHE" shall include, but not by way of limitation: fire, casualty, flood, epidemic, earthquake or inclement weather; explosion or accident; blockade or embargo; governmental restraints; restraints or orders of civil defense or military authorities; act of public enemy, riot, or civil disturbance; strike, lockout, boycott, or other labor disturbance; inability to secure sufficient labor, technical, or other personnel; failure, impairment, or lack of adequate transportation facilities; inability to obtain, or condemnation, requisition, or commandeering of necessary supplies or equipment; local, state, or Federal law, ordinances, rule, order decree, or regulation, whether legislative, executive, or judicial, and whether constitutional or unconstitutional; or Acts of God.
ARBITRATION: Any controversy of claim arising out of or relating to this contract or the breech thereof, shall be settled by arbitration in San Francisco, California, USA, and in accordance with the U.S. Arbitration Rules of the United States Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any court having jurisdiction thereof. Exhibit Tables include a skirted table, two chairs and trash receptacle.
INSTALLATION AND DISMANTLING: Installation will take place on Wednesday, February 28, from 2:00 p.m. to 6:00 p.m. All Exhibits must be in place by 8:00 a.m. on Thursday, March 1. Dismantling must be completed by 4 p.m. on Saturday, March 3. SHOW HOURS:(subject to change) Wednesday 2/28 2:00 - 6:00 Exhibitor Set-Up; Thursday 3/1 8:00 - 6:00 Exhibit Open; Friday 3/2 8:00 - 6:00 Exhibit Open; Saturday 3/3 8:00 - 12:30 Exhibit Open; Saturday 3/3 12:30-4:00 Exhibitor Dismantle
ELECTRICITY: Electrical accommodations will be provided through the hotel. The exhibitor is responsible for contracting the hotel for power; please do not neglect this item. It you need NEMA, or other plugs, you must make your own arrangements. Electrical requirements should be submitted to the hotel one month prior to installation.
**NAHE encourages all publishers to permit the raffle of exhibit copies for the benefit of graduate student members. (No service charge for repacking would be applied in this instance.)
